Deal's Gap June 9-13 Official Thread

[Gawarrior]

Ok, this will be the Official thread for all the info for the 2004 R1 Forum East Coast Convention at Deal's Gap. I will make all changes and updates here on the first post

Also, this is not an R1-Forum sponsored event. It is a bunch of us getting together for a really cool extended weekend of riding and hanging out. Everyone is welcome.

After doing a poll and asking several people it has been decided that we do it this year late spring/early summer. Also it is the same weekend as the FZ1 forums trip. Which should work out really well. Last year we got some bad weather leading up to the trip and caused a lot of people to not be able to come. That is another reason for the later date. I am sure with a little effort and help from other members this can be a really good and fun trip. And also some good early planning will help tremendously!


Here are the details to date:

Date: June 9-13th

You are more than welcome to come and go anytime during those dates. That is just when people will start getting there and checking out. I would make it a point to try and get there by Wednesday or Thursday, you will love this place during the weekdays!

Place: Deal's Gap

info about the Gap www.tailofthedragon.com


Lodging: Fontana Village

Website: www.fontanavillage.com This is the same place that the FZ1 Forum is gonna be staying too. But I have already talked with the guys at the FZ1 forum and the people at Fontana. Neither has any problem with both groups being there at the same time and I have been assured there is plenty of room. Also, the Fontana is very close to the Gap right on Hwy 28 that leads to the Gap.
Rates:
6 person cabin: $159
Inn room $52
They have every level of accommodations between those two – look at their website and inquire of them by phone to make your choice. 1-800-849-2258. I would suggest making reservations as early as you can, everywhere fills up that time of year up there. Make sure you tell them you are with the R1 Rally so you get the special rates and so that they put you with us, if there are any problems ask to speak with John or Teresa or just let me know. They have blocked off a section for us. So start making reservations as soon as you can. For the guys coming up as singles I would suggest getting together with other folks on the Forum and splitting the cost of a small or large cabin. There are gonna be several cabins available. Some of them brand new!


Everyone is welcome – but please realize that this group is made up with many types of riders of different skill levels and desires. This is not about getting together to race, or to drag other people into riding above their limits! Everyone is expected to ride at their own pace and have a good time!

We’ve got several areas of preparation to take care of to make this come off well. I’ll be looking for people to cover these areas for us. Here are the positions I suggest:

Head guy: That will be me.

Funds collection/food purchase: BKR1 is gonna help head up this The esitimate for food right now is $15 per person total for the week, not per night, and that will be for a light breakfast each morning and dinner Thurs, Friday, and Saturday nights.
ZRider is gonna help also and GPD270 is suppling the plates, napkins, forks, spoons, knives etc.

Please Papal the money to me at chadclifton@fairburn.com
If you don't have Paypal, PM me or e-mail me and I will give you my address to send a check. Once again it is $15 per person. I will put your name in BOLD when I get your money. Thanks

Rides/Events planning: Earache is gonna get together some map and ride routes for us and sheets with directions, provide GPS routes to those that use MapSource / Garmin routing, can do mileage sheets and make a list fo stuff to do in some of the small towns for those that wanna ride two up with the wife / girlfriend.

To get riding routes go here http://www.r1-forum.com/forums/showt...threadid=80223


BKR1 and I are bringing our dirtbikes too. We will be taking one day to go to Upper Tellico ORV trails to go dirtbiking. Anyone that wants to join us is more than welcome.

T-Shirts and Stickers: Kneedragger77 is heading up this. Contact him for ideas, designs, prices etc.

Latest T-shirt info:
http://www.r1-forum.com/forums/showt...threadid=83616

Photography: Skeeter will be in charge of this. He will be incharge of taking and gathering all the pics so we can send them out to the people who want them and post some on the Forum for the unlucky guys who are not able to make it.

Prizes:

We have so many prizes that I started a new thread just for that. Here is the link. I will update it there. http://www.r1-forum.com/forums/showt...threadid=77116



This could be a really good trip for everyone. But I can't do it all by myself. So whoever wants to volunteer to help out in these necessary areas shoot me a PM and I will get the info to you and then post here. Thanks

EMERGENCY INFORMATION

2nd Time (Eddie) is going to keep a spreadsheet with all the info on it of each person that is going. You will need to email the info to him and he will keep an updated list on excel. EVERYONE that is going needs to do this!

Here is his email elord@sc.rr.com

This is the info you need to give Eddie:

1)Your name and board name
2)Your cell number if they want
3)Contacts name and relationship
4)Contacts address and phone number
5)Anyone who's coming with them to the rally.


It is very important that you do this. His son will have this list back home while we are at the Gap and I will have one too. If, God Forbid, something happens he will be able to get in touch with someone for you. I may be out riding somewhere, Eddie's son will be available to get in contact with the whole time, that is why he is keeping the list.

Please contact me, Gawarrior to be put on the list.


Definate attendees:Gawarrior, THEWorm, BKR1 ,GXRKLR, Earache , Skeeter ,lilR!, Brian0128, Kneedragger77, Crazycat, Gabe, ]GPD270+2 , ZRider ,DNSZOOM, Jimsab+3, Plimmer+1, Southern118+1, Soloman+2, BP7017,YZFR1ZX6R609 , Toolnazi+1, Speedfreak99+1, sxybst, trains70,boxing21, Kevin from MRcycles , Dragon129, TomParis ,R6 Matt , skate2, Jonas, Brandon, steelR1+5 , Hershell , goodriddance, Jeff, Duane , ducatiwv, charlie c , Chris(DNSZoom's friend), motoed, Crankshaft, Spidermanss+5 , r1schmelz+1, '00R1+2, smokeuu, dardas,jwsmithjr Darkangel , Grifter,steves gxs-r, R1KID,quickshiftergts +2+1, D Brasco, Jeff's R1+1,2nd time, T-Pole, mbam, mefistofeles

Your name will appear in BOLD once I have received your food money.


Possible attendees: kspurlock, Aaron04R1, GNYHUF, R1formetoo, Bobbybob, Jeff (BKR1's buddy)

Screenames with actual names are 2 posts down. That is where I am gonna keep that list. PM me if you want me to add your screename and actual name to the list

[Gawarrior]

Screenames and actual names:

Gawarrior----Chad
boxing 21----Pete.
Milletary ---- Jeff Milletary
GXRKLR-------Jason
caliboy02r1-----rudy
99one(coming with caliboy)------rob
trains70----Tommy
pkracer21j----Pete
sxybst------carlos
GPD270-----Scott
BKR1-----Brian
Earache-----Eric
Skeeter----Randy
lilR!------Burk
Kneedragger77----Phil
Crazycat-----Steve
ZRider-----Ned
DNSZoom---David
Jimsab----Jim
Plimmer----Rob
R1Fanatic----Rene'
BP7017-----Blake
Toolnazi-------- Mike
Spdfrk99-------Derek
TomParis ------Lee
Southern118------James
goodriddance------Ben Wilson
Duane Petterson
Jeff-----Jeff Moore

Shoot me a PM if you want me to add you to the list.

[motopsyko32]

deffinately put me in the possible

[Gawarrior]

Done

[KneeDragger77]

I'm in... I'll probably be traveling with Earache. If you need any help with coordination, its kind of hard since I dont live closer but I'll give as much assistance as possible. Maybe coordinating giveaways or raffles at the event. We do need to make a definite schedule of events. You know its gonna be great to ride together but obviously some guys will split off at times and ride other roads with other people and such. SO if we could set up a schedule for some parts of the day like
-breakfast meetings
-lunch (on your own)
-dinner meetings
-evening entertainment
-time and place for a raffle or giveaway

Of course places and times would need to be nailed down. If you show up, great if not then no problem. I think the biggest attraction will be the Riding and Socializing. So as long as that gets done, it will be a success.

Just some suggestions.

[motopsyko32]

make strippers available at the hotel!

[KneeDragger77]

Also, we need to do this for sure. We need to coordinate a couple guys that will have trucks and or trailers. Everyone should have their phone numbers and they could be designated as a picked vehicle for a downed rider. Of course they could be compensated with gas money if needed.

Also, everyone should know the route to the nearest medical facility and have maps and phone numbers to it.

One more: Everyone should have an emergency medical sheet on them with information like

Name:
Address:
Phone Number:
Emergency Contact #1:
Emergency Contact #2:
Blood Type:
Known Allergies to medication:
Medical Insurance Carrier:
Phone Number:


Considering we dont know each other that well, this information could be vital to contacting family or for the hospital if the worst case scenerio happens. It might be bad mojo, but consider what happens if you didnt have this information on you. Just good planning I think.

[motopsyko32]

i agree

[Gawarrior]

Kneedragger77,

I completely agree with everything you have suggested. Everyone should have that vital info in a common place, say in their wallet or somewhere that everyone will know to look.

The Fontana Lodge is like a resort. It has meeting rooms, cabins and motel rooms. It is a pretty big place. So we would have to deditcate somewhere on the grounds as the dedicated eating place. And I agree, we will only worry about lunch and dinner. everyone will fend for themselves for lunch. I am gonna talk to the head guy at Fontana today or tomorrow and I will find out where a good spot for us to gather and eat each day would be. The FZ1 guys to day at the end of one of the roads. They setup an easy up and cook the food there, basically buffet style. I can get with whoever decides to head that up and figure out something. I like the suggestions. And if we get some people to take charge of the certain areas I am sure it will be a great success. But like you said, the main thing is to ride, meet some new folks, and socialize.

As far as the trucks and trailers. I will have my truck and trailer. And all the guys that I usually ride up there with will bring a truck and trailer. And I know from last year we will have more than enough volunteers to take someone to a medical facility and round up their bike if need be. So that should not be a problem at all.

As far as you helping me, I would really appreciate it. We can communicate by e-mail, phone, here or PM's. I guess the main thing is getting some people to coordinate the rides, food, and prizes and anything else we need.

Thanks,
chad

[Aaron04R1]

Put me on the possible list. (I'm currently bikeless)

Is this an all-weather event or should a make-up date be set in case the forecast is a washout? I hope we don't have another summer like last year; it rained too damn much here in VA!

Anyone using FRS/GMRS communicators? It could help avoid tickets/accidents.

[kspurlock]

Put me on the "will be there if at all possible" list. ;-)

[Gawarrior]

Originally posted by Aaron04R1
Put me on the possible list. (I'm currently bikeless)

Is this an all-weather event or should a make-up date be set in case the forecast is a washout? I hope we don't have another summer like last year; it rained too damn much here in VA!

Anyone using FRS/GMRS communicators? It could help avoid tickets/accidents.

It would be way too much trouble to have a backup date. June is normally the dryest month of the year in the south. So I am pretty confindent that we will have good weather. Out of 5 days we may get some rain, but we will have plenty of good weather too. As far as the communicators, that would be a good idea. I am sure some guys will have them and if so, we could set up some scouts so we could make some really good run!

[BKR1]

If some one goes down as soon as I know there is nothing else I can do at the scene I will go straight to my truck trialer and come after the downed bike , I will have extra tie downs , rags and duct tape , IF someone goes down ! I have my emergency info inside the strap of my helmet folded in a little bag , we should also have a list at Fontana of everyone's info . Chad I will atleast handle food for thurs , fri , and sat . But me being the southern boy I am , its gonna be meat - potatoechips for dinner and eggs and bacon for breakfast Maybe have some fruits and Veggies .

[Gawarrior]

That kind of food is perfect for me!

Everyone needs to carry the info with them somewhere. But also we should have a list with everyone's info that we can take with us and have up there.

[motopsyko32]

who is providing the stripper hoes/?

[BKR1]

Originally posted by motopsyko32
who is providing the stripper hoes/?

Pimpin aint easy or I would .

[Skeeter]

Chad, I'll be up with my truck and trailer. Lil R is planning on
riding up with me. I've never been to the gap, so this is all new
to me. I plan to take it very easy and ride conservative until I
get a feel for the roads. I want to come back to Florida in one
piece. The Fontana Lodge sounds great to me. The cabin price is
for six people. Do we split that price between us for the guys
staying in cabins? I've got a digital camera, so I can take lots of
pictures. This sounds like a great time and I look forward to
meeting some of the forum members. Anything I can do to help
out just let me know. Randy/Skeeter

[Gawarrior]

Randy, that is a good attitude to take at the Gap. I was there 5 times last year and made several runs and am still very cautious up there. Especially the first few times through it. I hope everyone takes that attitude and comes back in one piece. The cabins are 159 per night for the cabin. That is a better rate than normal and you can split it by how ever many folks you can get in it. If you are interested in sort of being in charge of the picture taking that would be great. I don't think it would be that big a deal if you were already planning on taking a lot of pics. Just will mainly talk to the guys once everyone gets to the Gap and find out what everyone will want as far as pics are concerned. Let me know if you want to do it.

Chad

[Gawarrior]

Originally posted by motopsyko32
who is providing the stripper hoes/?

We will put you in charge of that You think you can handle it?

But that will mean you have to show up

[Skeeter]

Ok, I'll be the offical Deal's Gap Photographer. This will give
me an excuse to buy more memory for my camera.